MDUSD Budget & Fiscal Services

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

Updated: 3/9/04

Alphabetical Site Index

indicates a document in .pdf format

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A-1 form - Clearing Account Transfer - for elementary schools
A-1 form - Clearing Account Transfer - for middle schools
A-1 form - Clearing Account Transfer - for high schools
A-1 form - Clearing Account Transfer - for Olympic High
Absence Report - Classified Personal Absence Report
Absence Verification - Certificated
Accounts Payable - department overview
Accounts Receivable - department overview
Activity Supervision - time sheet
Additional Pay for Teachers @ $20 per hour - time sheet
Additional Pay for Teachers @ $20 per hour (more than one teacher on one date) - time sheet
Administrator - Substitute Administrator's Time Report
Authority to Spend Money
Authorization for Absence for Work-Related Business (NCR form, if you print from the computer, you will need to make colored copies)
Audit Report - 01-02 (11.33 MB)
Audit Report - 02-03 (6732 KB)
Authorization for Fund Raiser (0.91 MB)
Authorized Bank Accounts

The Basics - Basic information needed to manage financial matters at school sites
Beginning-of-the-Year Reminder Sheet
Budget - What to do if your budget is insufficient
Budget Information
Budget Reports (includes a complete listing of reports available on line)

Cancellation Form - to cancel payroll deductions
Certificated Absence Verification
Chart of Accounts (index page)
Chart of Accounts: Frequently Asked Questions (FAQ)
Chart of Accounts - Printable Version (in .pdf format)
Chart of Accounts - see also specific parts, such as Program Codes or Object Codes
Check Request - Sample Memorandum
Classified Personal Absence Report
Classified Time Report
Clearing Accounts - Guidelines
Clearing Accounts - Questions and Answers
Clearing Accounts - Use of Clearing Accounts
Clearing Account forms:
Co-Curricular Stipend - Elementary - time sheet
Conferences, Workshops and Committee Work
Conference Reimbursement form
Contact Information
Contract - Independent Services Contract
Criteria for Distinguishing Between Supplies and Equipment

DE4 State Tax Form - to change the number of exemptions on your state income tax.
Department Overview
Deposit forms:
Distinguishing Between Supplies and Equipment - Criteria for

How to Spend Money

Reimbursement:
- Mileage Reimbursement form
- Conference Reimbursement form
Reminder Sheet - Beginning of the Year
Revolving Cash Guidelines

Tax form W-4 - to change the number of exemptions on your federal income tax.
Tax form DE4 - to change the number of exemptions on your state income tax.
Tax-Sheltered Annuities - Frequently Asked Questions
Tax-Sheltered Annuities - Vendor list
Tax-Sheltered Annuities - Salary Reduction Agreement form
Time Sheet Guidelines
Time Sheets:
Tips on How to Stay Legal

Use of Clearing Account

Verification - Certificated Absence Verification form

W-4 form - to change the number of exemptions on your federal income tax.
What to do if Your Budget is Insufficient


Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday