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Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit. |
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Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments. |
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Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings. |
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The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education. |
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The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes). |
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The Basics section includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc. |
| Information about the Budget & Fiscal Services department, including who to contact for answers to your questions. |
| The Alphabetical Site Index contains a listing of documents included in this site. |
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Updated: 1/17/02 Authorized Bank Accounts Student Body Funds All money deposited to the bank account must be spent according to student body regulations. For example, vending machine money that is deposited to student body accounts becomes student body money. Payments from the revolving cash fund shall be only for services or materials which are a legal charge against the district. In addition, no expenditure shall be made unless a receipt is obtained. The revolving cash fund shall be reimbursed by the district's General Fund or Adult Education Fund. No other monies may be deposited to this fund. A clearing account should be established for the collection of money that will later be deposited to the school site budget, Adult Education Fund, or Transportation department. Checks can only be issued to Mt. Diablo Unified School District to transfer the money from the clearing account to the appropriate budget. Examples of items which should be deposited to the clearing account: Parent-paid busing fees, Adult Education fees, lost-book money, lab fees, field trip money, money collected for assemblies, library fines, and any other money collected for instructional purposes or for the operation of the school site.
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voice: (925) 682-8000 fax: (925) 609-8768 8:00
a.m. to 4:30 p.m.Monday through Friday |