MDUSD Budget & Fiscal Services: Check Request

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

Updated: 7/1/05

Sample Memorandum - Request for Check

MEMORANDUM

[Current Date]

TO: Accounting Supervisor, Accounts Payable

FROM: [Principal's Name]

SUBJECT: REQUEST FOR CHECK

Since the company will not accept a purchase order, please issue a check for the following:

$250 - Registration fee for [employee's name] to attend the 41st Annual CEDPA Conference on October 29, 30 and 31, 2004 in Sacramento, CA.

Issue check to:

CEDPA
P.O. Box 6552
Huntington Beach, CA 92615-6552

Please mail the check to the above address by September 10, 2004.

Or, if you would prefer to pick up the check, replace the above line with:

The check is needed by September 10, 2004. Please call me at extension __ __ __ __ when the check is ready to pick up.

Code to:_ _ __ _ _ __ __ _ _ _
(site, program, function, object)

Thank you.

________________________________________
[Principal's signature]


Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday