MDUSD Budget & Fiscal Services: Inquiry List

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

Updated: 7/1/05

Long Inquiry List
(see also Contact Information and Short Inquiry Listing for specific queries)

Jump to listing for Accounts Payable, Accounts Receivable, or Payroll

Accounts Payable

Vacant, Accounting Supervisor, ext. 4090
	Budget
	Coding
	Tax Form 1099

Carol Wilcockson, Senior Account Clerk, ext. 4086
	General Fund Coding
	Revolving cash
	Expense claims
	Print Shop allocation
	Maintenance work orders
	Food Services invoices

Judy Stevens, Senior Account Clerk, ext. 4084
	Utility payments
	General Fund resource specialists and contract payments
	Warehouse (stores) orders
	Building Fund purchase orders and contracts
	Deferred Maintenance Fund purchase orders and contracts
	Developer Fee Fund purchase orders and contracts
	Measure A (program codes 7500-7599) purchase orders and contracts
	Expenditure transfers
	Budget transfers

Linda Kwan , Intermediate Account Clerk, ext. 4082
	Vendors - Measure A (program codes 6200-6299), Adult Ed. Fund, purchase orders
	Warehouse purchase orders
	Mileage claims

Position Eliminated; contact ext. 4090
	Food Services - purchase orders, payments
	Incoming mail

L'Tanya Oliver, Account Clerk, ext. 4083
	Vendors (A through G) - (General Fund) purchase orders

Ruth Hamilton, Account Clerk, ext. 4085
	Vendors (H through Z) - (General Fund) purchase orders

Accounts Receivable

Carolyn Murdock, Chief Accountant, ext. 4089
	Revenue-generating reports (Revenue Limit, Special Ed., ADA, etc.)
	District income budget - projection of revenue from all federal, state, and local sources

Mia Cancio, Accountant, ext. 4087
	IFAS codes
	Substitute charges
	Accounting for:
	Cash flow, cash reconciliation, Certificates of Participation (COP's), interest, Special Education, Special Education grants, Special Education nonpublic schools, property taxes, and Transportation

Kousalya "K.P." Parthasarathy, Senior Account Clerk, ext. 4080
	Accounting for:
	Lottery; grant expenditures (SIP, Gifted & Talented, Title I, and all other grants excluding Special Ed. and Adult Ed.); grant revenues, apportionments and billing

Virginia Wisyanski, Senior Account Clerk, ext. 4079
	Accounting for:
	Class-size reduction K-3 and 9-12, continuation education, Food Services, and intervention programs
	Billing (invoices) for:
	Jury duty paid by employee, phone reimbursements, purchase order and stores order billings, substitute costs, and Transportation
	Processing of employee self-paid benefits (payments to medical companies)
	Account for:
	Building Fund, Deferred Maintenance Fund, Developer Fee Fund, Maintenance Building Fund, State School Building Fund
	Billing (invoices) for:
	Leases, salary overpayments, school property damage, use of premises

Kathie Koski, Senior Account Clerk, ext. 4206
	Accounting for:
	Adult Education, Adult Education grants, and Average Daily Attendance (ADA)
	Receipts and deposits, specifically:
	Developer fees, donations to the district, employee self-paid benefits, expenditure abatements, "Income from Outside Sources"

Payroll

Vacant, Payroll Manager, ext. 4072

LaDonna Lynch , Senior Account Clerk, ext. 4200
	Workers' Compensation, all long-term leaves (including maternity leave)
	Time sheets and data entry - Maintenance and custodial, overtime and temporary promotions, student helpers
	Hand-drawn check input
	Microfiche control
	Retirement - PARS report verification
	Auditing all deductions

Lennie Cerezo, Senior Account Clerk, ext. 4205
	Retirement - STRS report verification
	Time sheets - certificated
	Contract revisions and payoffs - certificated
	Hand-drawn checks - certificated
	Overpayments - certificated
	Docks and leave-without-pay adjustments - certificated
	Stipends - Certificated
	Sick leave donations

Cindy Dorman, Senior Account Clerk, ext. 4075
	Retirement - PERS report verification
	Time sheets - classified
	PERS buyback
	Vacation payoffs
	Hand-drawn checks - classified
	Overpayments - classified
	Payoffs - classified
	Docks and leave-without-pay adjustments - classified
	Payoff BU30 contract resignations
	Send time reports to sites
	Distribute payroll

Sonya Harrison , Senior Account Clerk, ext. 4078
	Time sheets - substitute custodians, noon supervisors, Home & Hospital
	Absence reports for all sites other than schools
	Credit unions

Michele Landini, Intermediate Account Clerk, ext. 4077
	Time sheets - substitute teachers
	Leave reports for:
	Ayers, Bancroft, Bel Air, Cambridge, Clayton Valley, College Park, Concord High, Diablo View, El Dorado, El Monte, Fair Oaks, Foothill, Glenbrook, Hidden Valley, Necessary Small High Schools
	Dental and vision health plans
	Direct deposits
	Life insurance and income protection plans
	PERS wage reports and sick leave transfers
	Union dues

Sonia Nesheiwat , Intermediate Account Clerk, ext. 4074
	Time sheets - Adult Ed., Transportation
	Leave reports for:
	Sequoia Elem., Sequoia Middle, Shore Acres, Silverwood, Strandwood, Summit High, Sun Terrace, Valhalla, Valle Verde, Valley View, Walnut Acres, Westwood, Woodside, Wren avenue, Ygnacio Valley Elem., Ygnacio Valley High
	Cal-PERS
	Lost and destroyed payroll warrants
	Form W-4 and additional state and federal tax withholding

Freda Morris, Intermediate Account Clerk, ext. 4076
	Time sheets - Food Services, student workers
	Leave reports for:
	Alliance, Highlands, Holbrook, Meadow Homes, Monte Gardens, Mountain View, Mt. Diablo Elem., Mt. Diablo High, Northgate, Oak Grove, Olympic, Pine Hollow, Pleasant Hill Elem., Pleasant Hill Middle, Rio Vista, Riverview
	STRS transfers
	Tax-sheltered annuities
	Verification of employment

Gloria Gamblin, Chief Financial Officer, ext. 4092

Vacant, Confidential Secretary, ext. 4073


Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday