MDUSD Budget & Fiscal Services: Mileage Reimbursement

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

Mileage Reimbursement

Per Board rule 4133-4233-4333:

Compensation shall be made for authorized travel by automobile at a per-mile rate adjusted annually on July 1, to correspond to the rate allowed without itemization by the IRS, or for the actual cost of air travel, whichever is less. If the IRS rate is reduced during the fiscal year, the district's reimbursement rate will also be reduced to avoid taxable earnings on mileage.

Mileage Rates

Current Year—2008-09: $0.585 per mile 7/1/08 - 12/31/08

Current Year—2008-09: $0.55 per mile 1/1/09 - 12/31/09 due to IRS decrease

Mileage Claim Form

The mileage claim form is used for mileage, bridge tolls, and parking not associated with conferences for which fees were paid. Use object code 5230. A copy of the mileage claim form is available in .pdf format.

Employees who are reimbursed for business mileage should submit their claims at least quarterly.

Distances Between Sites

A table of distances between sites is available in .pdf format. The mileage on the table is based on the Yahoo! Maps driving directions. Depending on your route, your actual odometer reading may vary.


Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday