MDUSD Budget & Fiscal Services

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site was last updated on 6/30/05 and includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section of our site includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

Budget Information

The 2008-09 Adopted Budget is here.

Budget reports are available in .pdf format

more >

Payroll information...

Blank time sheets are available for you to print. more >

W-2 forms were mailed 1/31/07 more >

Frequently asked questions (with answers) about the new paycheck format as well as sample paychecks may be viewed online. more >

Time sheets are due on the 21st of each month more >

Direct deposit takes two payroll cycles to set up more >

Changes to deductions are due by the 10th of each month (these include changes to exemptions for state and federal taxes, tax-sheltered annuities, payments to credit unions, post-tax life insurance and income protection payments, etc.)

MDEA Request for 12-Month Pay Option Form

DMA/MDSPA Request for 12-Month Pay Option Form

Payroll forms available for you to print

New Administrators

Check out The Basics for the basic information you need to manage financial matters at your site, including how to get in to IFAS and look at your budget and expenditures.

Deposit Information

Important change to Form A–1—Clearing Account Deposit:

You cannot add money to state and federal grants (program codes 3000-3599, 3700-3899, and 4600-4699)

If you need the revised form, you may contact Kathie at ext. 4206, or print one out (Form A-1 for elementary, middle, high, or Olympic High)

For more information, take a look at clearing account guidelines and clearing account questions

Reimbursement...

Mileage rate for 7/1/08 through 12/31/08 is 58½¢ per mile
Mileage rate for 1/1/09 through 6/30/09 is 55¢ per mile more >

Daily meal reimbursement for 2007-08 is $67.54 per day more >

Mileage and conference reimbursement forms available for you to print; site-to-site mileage chart is also available (in .pdf format)

About the Budget & Fiscal Services department


If you would like to offer suggestions on what should be included on this web site, please contact the Fiscal Services web master.

Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	(925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday