MDUSD Budget & Fiscal Services: Payroll department overview

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section of our site includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section of our site includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

MDUSD Budget & Fiscal Services - Accounts Payable

Updated: 1/30/04

Frequently Asked Questions for Payroll

My address is different than the one shown on my warrant, or the name is wrong. How do I change it?

Contact Personnel (ext. 4153) to request a change-of-address card, or drop by the Personnel office at the Dent Center to fill out the change-of-address card.

The name on my warrant doesn’t match the name on my Social Security card. What do I do?

The name on your Social Security card needs to match your legal name. If you have married, divorced, or for some other reason changed your name, you need to contact your local Social Security office to change your name on your Social Security card. Please inform Personnel (ext. 4153) of any change to the name on your Social Security card.

I think my leave balances aren’t showing up correctly on the warrant. What do I do?

Contact the office manager or the person on your site who is responsible for reporting your leave balances. This person will contact Payroll. Remember, your absences for the current month will not show up on the current month’s check, they will show up on the next month’s check.

I currently have my warrant (or direct deposit stub) mailed to my home and would prefer to pick it up at my site. What do I do?

You need to send a signed note to the Payroll department with your name and employee ID number (which will be on your warrant) requesting the change.

My gross/net pay is different by a couple of cents from what is usually is. What does that mean?

Rounding differences may occur. The new payroll system calculates earnings out to five decimal places (0.00000), whereas the old payroll system calculated earnings out to three decimal places.

Will there be a change in when checks are issued or when time sheets are due?

No. All pay dates and time sheet deadlines will remain the same.

How do I read my new paycheck stub?

Samples of the new paycheck stubs were sent to employees (by pony to their sites, or by surface mail to their home). You may also select the appropriate sample to view one online (in .pdf format):

Adult Education teachers

CSEA members

DMA members

Local 1 - CST members

Local 1 - M&O members

Local 1 - M&O - hourly

MDEA members

MDSPA members

Supervisors unit


If you would like to offer suggestions on what should be included on this web site, please contact the Fiscal Services web master.

Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday