MDUSD Budget & Fiscal Services: Payroll department overview

Payroll is responsible for payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit.

Accounts Payable is responsible for school site general purpose budgets, Measure A furniture and equipment money, revolving cash, clearing accounts, and vendor payments.

Accounts Receivable is responsible for categorical programs and grants, Special Education budget, Adult Education budget, Transportation budget, Food Services budget, expenditure abatements, donations, and billings.

The Budget Information section of our site includes downloadable copies of our Adopted Budget (in .pdf format), with interim reports and other budget updates added as they are approved by the Board of Education.

The Chart of Accounts section of our site includes summary and detailed listings of the components of our chart of accounts (e.g., site and manager codes, program codes, function codes, and object codes).

The Basics section of our site includes the basic information needed by administrators to manage financial matters at school sites. Topics covered include "Tips on How to Stay Legal," "How to Spend Money," guidelines for revolving cash and clearing accounts, sample forms, etc.

Information about the Budget & Fiscal Services department, including who to contact for answers to your questions.

The Alphabetical Site Index contains a listing of documents included in this site.

MDUSD Budget & Fiscal Services - Accounts Payable

Updated: 5/18/05

Payroll Department Overview

Sharon Olofson , Payroll Manager

Payroll is responsible for:

Payroll, employee deductions, time sheets, vacation accrual, sick leave, leave reports, and direct deposit

Refer to the Long Inquiry Listing or Short Inquiry Listing to find out whom you should contact with your questions.

Available online ( indicates a document in .pdf format):

Federal tax withholding (Form W-4) (54 KB)
State tax withholding (Form DE-4) (104 KB)

Guidelines for Use of Leave Categories - a summary of the codes used on leave reports, and when it is appropriate to use them.

Payroll Forms - a description of main forms which Payroll produces.

Tax-Sheltered Annuity (403(b) Plans):

Frequently Asked Questions
Tax-Sheltered Annuity Vendor List
Salary Reduction Agreement form (138 KB)
Cancellation form (25 KB)

Time Sheet Guidelines - Tips on completing and submitting time sheets, including sample time sheets and a list of some of the programs for which additional approval is needed before the time sheet is sent to Payroll.


If you would like to offer suggestions on what should be included on this web site, please contact the Fiscal Services web master.

Mt. Diablo Unified School District James Dent Education Center 1936 Carlotta Drive, Wing B Concord, CA 94519	voice: (925) 682-8000 fax: (925) 609-8768 8:00 a.m. to 4:30 p.m. Monday through Friday