Updated: 9/10/04

Time Sheet Guidelines

Guidelines
Available Time Sheets
Time Sheets that need Additional Approval
New "Hour Codes"

Guidelines

• Use the correct time sheet for the job (refer to the list of available time sheets).
  
• Do not alter the Board-approved pay rate.
  
• All employees must be hired through Personnel.
  
• If you want to hire someone who has previously worked for the district, a Personnel Action Form must be submitted to Personnel to activate the person in the system prior to a time sheet being sent to Payroll.
  
• Ensure that the Name, Employee Identification Number, Title, Reference/Reason and Expense Code sections are completed for each time sheet. (Legibility is so important and much appreciated.)
  
• If the time sheets require additional approval by an Assistant Superintendent, a Curriculum & Instruction administrator, or by Personnel, please forward the time sheets to them prior to sending them to Payroll. (Refer to the list of programs that need additional approval.)
  
• Send only the original time sheets. Do not fax time sheets to Payroll. (This causes duplicate payments to be made when the original time sheet is received at a later date.)
  
• Ensure that the completed time sheets with the necessary approvals will be received in Payroll by the 22nd of the month. If a time sheet is received after the deadline, it cannot be paid on the upcoming 10th-of-the-month payroll—it will have to be paid the next month. (Hand-drawn checks will not be issued unless requested by the Administrator due to extreme circumstances.)

Time Sheets Available for you to Print

(In Adobe .pdf format.)

Substitute Teacher's Time Report
Classified Time Report
Elementary Co-Curricular Stipend
Prep Period Coverage
Activity Supervision
Additional Pay for Teachers - Standards-Based Intervention at $25 per hour
Additional Pay for Teachers at $20 per hour
Additional Pay for Teachers at $20 per hour (for more than one teacher on one date)
Home Teacher's Report of Service
Home Teacher's Report of Service - Special Education
Substitute Administrator's Time Report (for retired administrators returning to work)
Adult Education

Time Sheets that Need Additional Approval
prior to being sent to Payroll

New "Hour Codes"

For those of you who need to know:

The code was REG; it is now 3600 - Time Sheet Hours with Retirement
The code was XHR; it is now 3610 - Additional Pay with Retirement
The code was XHZ; it is now 3611 - Additional Pay without Retirement
The code was OTP; it is now 3691 - Overtime without Retirement